  |
Colombo Hindu College Past Pupils Association (UK). |
| 1 | NAME AND ADDRESS | ||||||||
The name of the association shall be "Colombo Hindu College Past Pupils Association (UK)” and shall for the time being operate from 19 Whitton Drive, Greenford, Middlesex UB6 0QX until a permanent address is decided upon. | |||||||||
| 2 | OBJECTIVES | ||||||||
The objectives of the association shall be to achieve the following for the old and current students of Hindu College, Colombo, Sri Lanka. | |||||||||
| 2.1 | |||||||||
| Promotion of cultural, social educational and religious activities. | |||||||||
| 2.2 | |||||||||
Promotion of English, other European languages, Computer Studies, sports and games. | |||||||||
| 2.3 | |||||||||
Establishing mutual understanding and cordial relationship with the other such organizations and thereby extending the same to the school. | |||||||||
| 3 | MEMBERSHIP | ||||||||
All persons who are old students of Hindu College, Colombo 4, Sri Lanka; who are old students of Hindu College, Ratmalana, Sri Lanka, interested and willing to contribute to achieve the objectives listed at 2.1 to 2.3 above. | |||||||||
| 3.1 The association shall have the following groups of members: | |||||||||
| *Ordinary members:- those who are eligible
to be enrolled as members.
*Honorary members:- The
association at its general meetings, may, from time to time
elect as honorary members, from among those who are otherwise
not eligible for membership, in consideration of their
exceptional contribution towards the well being of the
association. The committee, may, subject to obtaining the
assent of the association at one of its general meetings,
elect such honorary members if the situation so
demands. *Associate Members: Sons
and daughters of old students of Hindu College Colombo 4 and
Ratmalana, will be eligible to become Associate Members of the
Hindu College PPA (UK) and these Associate Members will he
eligible to take part in all activities of the PPA including
representing the PPA in Sports Competitions. | |||||||||
| 3.2 | |||||||||
|
The membership shall be subject to approval of membership application form by the current Committee at a regular Committee meeting. Payment of an annual subscription of an amount as decided by the association from time to time, payable before the 15th of March each year. | |||||||||
| 3.3 | |||||||||
Persons under 18 years of age, honorary members and associate members are exempted from payment of subscription. | |||||||||
| 3.4 | |||||||||
The committee, subject to obtaining the assent of the association at one of its general meetings, may suspend or remove any member from the membership if it is satisfied that such member’s action or actions have been found to be detrimental to the objectives of the association. | |||||||||
| 4 | VOTING RIGHTS | ||||||||
| 4.1 | |||||||||
All ordinary members who are 18 years of age and over, and are not in arrears of subscription for membership, - shall be eligible to vote in all the general meetings. | |||||||||
| 4.2 | |||||||||
Honorary members do not have the right to vote in any of the general meetings. | |||||||||
| 4.3 | |||||||||
Associate Members shall not be eligible to vote at the annual General Meeting nor will they be eligible to become members of the Executive Committee. | |||||||||
| 5 | MEETINGS | ||||||||
| 5.1 | |||||||||
The annual general meeting of the association shall be held each year on a date between 1st February and 31st March each year | |||||||||
| 5.2 | |||||||||
A mid year general meeting may be held between 1st of July and 31st August. | |||||||||
| 5.3 | |||||||||
The president shall cause a special general meeting summoned if a written memorandum signed by not less than 15 members of the association makes a request for such a meeting. | |||||||||
| 5.4 | |||||||||
The secretary shall give at least 21 clear days notice in writing to the members, before the date fixed for the annual general meeting, while for the mid-year general meetings and special general meetings, it shall be not less than 14 clear days. An agenda for each meeting shall be sent along with such notices. | |||||||||
| 5.5 | |||||||||
The committee shall make available to the members, at each annual and mid-year general meetings, a true and proper record of activities including financial activities, carried out by the association for the periods ending 30th June, along with the minutes of the general meeting held immediately prior to such meetings. | |||||||||
| 5.6 | |||||||||
The membership register of the association, indicating the members who are eligible to vote at the meeting shall be made available for perusal by members, at each annual, mid-year and special general meetings. | |||||||||
| 5.7 | |||||||||
The quorum for the general meetings shall be 15. | |||||||||
| 6 | OFFICE BEARERS | ||||||||
In addition to Immediate Past President (IPP) there shall be elected following office bearers, for the association and they shall comprise the committee of management. | |||||||||
| President | |||||||||
| Vice-President | |||||||||
| Secretary | |||||||||
| Asst. Secretary | |||||||||
| Treasurer | |||||||||
| Asst. Treasurer | |||||||||
| Sports Coordinator | |||||||||
| Assistant sports Coordinator | |||||||||
| Events Coordinator | |||||||||
| Assistant Events Coordinator | |||||||||
| Up to 10 Committee members | |||||||||
| 7 | ELECTIONS | ||||||||
| 7.1 | |||||||||
All office bearers (excluding IPP) referred to at items above shall be elected by a single majority at the annual general meetings. When there is a tie in voting, the presiding chairman shall decide the winner by the toss of a coin. | |||||||||
| 7.2 | |||||||||
There shall be a proposer and a seconder for the nominations for the election of each office bearer; and any number of nominations shall be allowed. If more than one nomination is received, they shall be put to the house for voting and the one who receives the highest number of votes shall be declared elected to the office for which he was proposed. The voting shall be by secret ballots or by show of hands as in the case of voting for other purposes. | |||||||||
| 7.3 | |||||||||
A pro term president shall be elected to conduct the election of the president. When once the president is declared elected, he shall take the chair and conduct the election of the rest of the office bearers of the committee of management. | |||||||||
| 7.4 | |||||||||
In case of a tie in the number of votes casted for any purpose other than for the election of the office bearers the presiding president shall exercise his casting vote. | |||||||||
| 8 | COMMITTEE MEETINGS | ||||||||
| 8.1 | |||||||||
| The quorum for the meetings of the committee shall be 5. | |||||||||
| 8.2 | |||||||||
Any committee member who absents himself for three consecutive meetings, without valid reasons or without obtaining prior leave of absence from the committee, shall lose his membership in the committee. | |||||||||
| 9 | RECORDS OF PROCEEDINGS | ||||||||
It shall be the duty of the secretary to record the minutes and attendance of all general and committee members. | |||||||||
| 10 | FINANCE | ||||||||
The treasurer in the books of the association shall properly record all financial transactions of the association, and the issue of an official receipt of the association shall promptly acknowledge all moneys received by the association. All moneys so received shall be credited in a bank account in the name of the association. Withdrawals of money from the bank shall be by cheques drawn and signed by the Treasurer/ Asst.Treasurer and the Secretary or nominated committee members. Accounts shall be prepared half yearly and presented at the mid-year and annual general meetings. The financial year of the association shall be from 1st February to 31st January. | |||||||||
| 11 | APPROVALS OF ACCOUNTS | ||||||||
A two-member committee shall be elected at the annual general meeting to approve the accounts. | |||||||||
| 12 | ALTERATIONS AND/OR AMENDMENTS TO THE CONSTITUTION | ||||||||
Any alteration and/or amendments to this constitution shall receive the assent of not less than two third of the membership of the association present and voting at one of the general meetings. | |||||||||
| 13 | INTERPRETATIONS | ||||||||
The words "association" and "committee" referred to in the foregoing paragraphs shall, where they are not specifically defined, mean and imply "Past Pupils Association of Hindu College" and "committee of management" respectively. | |||||||||
| 14 | DISSOLUTION | ||||||||
In the event of the dissolution of the association, for whatever reasons, it can done unanimously by those members attending and voting at a Special General Meeting called for the purpose. In the event of dissolution of the Association any assets or property of the Association remaining after the discharge of all just debts and liabilities shall become the property of The Hindu College Colombo and shall be transferred to: | |||||||||
| “Colombo Hindu College Trust fund” | |||||||||
| Seylan Bank | |||||||||
| Wellawatte Branch | |||||||||
| Galle Road, Wellawatte, Colombo 6, Sri Lanka. | |||||||||
 | |||||||||
| |||||||||
copyright by colombo hindu past pupils association |
 |
 Property sales, letting, management and mortgage services. |
 |
 |
| Elegant 2004 Dinner & Dance, further details can be found under "events" |
|